Description
PROJ 586 Entire Course DeVry
PROJ 586 Project Management Systems Entire Course DeVry
PROJ 586 Project Management Systems Entire Course Recent DeVry
Course Project Week 1-7|Homework Week 3, 4|Case Study Week 5|Discussions Week 1-7|Final Exam
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PROJ 586 Course Project ABC Groceries Week 1-7 DeVry
Objective
This Course Project gives you the opportunity to practice by planning a project, from the onset with a project charter to an established project schedule and related artifacts. This Course Project will make the course content come alive through application of the principles from the textbook, course materials, and discussions. Each week, you will have Course Project assignments that will be related to the CO(s) aligned to that particular week.
Project Guidelines – Overview
For this project you may choose one that is of interest to you, or you may choose a project from one in the list below. When selecting a project of interest to you, avoid picking one that is either too big or too small. For example, do not decide to build a new stadium for your local sports team (too big) or to plant your summer garden (too small). Select a project that you can relate to and have some experience with. Projects may vary from a few hundred thousand dollars to a few million dollars. Projects should last somewhere between 6 months and 2 years. To ensure you are on the right track, be sure to get your instructor’s permission of another project (other than the list below) before writing a project charter.
Some successful project ideas are as follows.
- The opening of a coffee shop
- Creation of a local social service agency
- A meditation pool and platform
- A redevelopment of a local playground
- Design and installation of a computer network for a small business
- Software development project
The project to build a house is NOT acceptable.
Grading Rubrics
| Week | Deliverables | Points | % |
| Week 1 | a. Review Course Project
b. Review MS Project Tutorials c. Create Project Charter (20 points) |
20 | 10% |
| Week 2 | a. Create Scope Statement and WBS (40 points) | 40 | 20% |
| Week 3 | a. Create Project schedule (minimum of 50 tasks) and assign resources in MS Project (35 points) | 35 | 17.5% |
| Week 4 | a. Updated MS Project with project cost (15 points) | 15 | 7.5% |
| Week 5 | a. Create Risk Register and Response Plans (20 points) | 20 | 10% |
| Week 6 | a. Create Communication Plan and Discuss (15 points)
b. Create Meeting Agenda for Progress Meeting (15 points) |
30 | 15% |
| Week 7 | a. Discuss Organizational Structures (20 points)
b. Write a self reflection essay (20 points) |
40 | 20% |
| Total | 200 | 100% |
PROJ 586 Course Project ABC Groceries Week 1 DeVry
Week 1 Project Guidelines – Charter
For this Course Project, you may choose a project that is of interest to you, or you may choose one to assist you in your senior project.When selecting a project, avoid picking one that is either too big or too small. For example, do not decide to build a new stadium for your local sports team (too big) or to plant your summer garden (too small). Projects may vary from a few hundred thousand dollars to a few million dollars. Projects should last somewhere between 6 months and 2 years. Be sure your selection is an actual project and not routine work. Pick a project you have some experience and familiarity. Do not pick a topic, such as a construction project, unless you understand construction well.
I suggest you negotiate with your instructor this week until the two of you agree on a reasonable project for this Course Project. Do not begin work on a project charter until the instructor has approved your project idea. Good luck and have fun!
Some successful project ideas.
- The opening of a coffee shop
- An open house for a local social service agency
- A meditation pool and platform
- A redevelopment of a local playground
- Design and installation of a computer network for a small business
- Software development project
- A project to build a house is NOT acceptable
Instructions: Project Charter
Using the project that you chose, create a Project Charter using the Project Charter Template listed in the Templates section.
Preview:
The development of a Sales and Inventory System for ABC Groceries will enable the company to ensure that their shelves are…
PROJ 586 Course Project ABC Groceries Week 2 DeVry
Week 2 Project Guidelines – Scope Statement and WBS
Congratulations, your project charter was approved by management or the project’s customer. It is now time to write the project scope statement. This week’s lecture will be of great help in creating this document. Please read the lecture before starting this assignment.
Project Scope Statement
Using the information established in the project charter and additional research, create the Project Scope Statement using the template provided in the Week 2 Lesson.
WBS
Following the sample from the Project Templates above, create a WBS for your Project.
| Preview:
Statement of Work—Project Description and Project Product |
We intend to develop a Sales & Inventory System for ABC Groceries through the following steps: 1. Gather requirements. 2. Create the Product Requirements document 3. …
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PowerPoint Presentation-10 Slides with Speaker Notes
PROJ 586 Course Project ABC Groceries Week 3 DeVry
Week 3 Project Guidelines – Microsoft Project
Congratulations! You have just completed the project charter and scope statement. Now that you know what needs to be done, as the Project Manager, you are now ready to begin planning your project schedule.
This week, you will have one deliverable to complete for the project.
- Using MS Project, create a project schedule and align resources—35 points
Please provide these one deliverable (MS Project file and MS Word document). Please refer to the course Syllabus for your due date.
To help guide you through the deliverable, please follow the three step process below.
Step 1: Update MS Project with Resource Information
The following steps should be followed when setting up your Course Project with Microsoft Project 2013 or 2016.
- Set the basic project information
- Open MS Project.
- Click on File (top left), select Save as and enter the file name as (your name) cp1. For example, SmithJanecp1.mpp.
- Click on the Project area and select Project Information. In the Project Information dialogue box, set the start date of your project.
- Leave other dates as is. Click on OK.
- Set basic Gantt chart format (use also for tracking Gantt chart view).
- Right click on the mouse in the gray area of the Gantt chart on the right side of the screen where the dates in month and days are for the menu and select Timescale.
- In the Timescale dialogue box:
- Select the Middle Tier tab set Units to Quarters.
- Select the Bottom Tier tab set Units to Months.
- Click on OK.
- Setup the default task units to weeks
- Click File, and then click Options.
- In the Project Options dialog box, click Schedule.
- Under Scheduling options in this project, set the following.
- New tasks created select Auto Scheduled
- Duration is entered in select Weeks
- Default task type select Fixed Duration
- Click OK to close the dialog box.
- Set up the Resource Sheet.
Once you have set the defaults, we are ready to move on. If you have not done so already, you need to create the project’s work packages and activities from the Project’s WBS. Once this is done, insert your project name, deliverables, work packages, and activities in the column Task Name in MS Project.
- Enter the task durations in the Duration Column.
- Enter the predecessor(s) for each task in the predecessors column. If there is no duration or predecessor listed, leave the column blank. Note: If you do not see the Predecessors Column, move the vertical line between the Entry Form and the Gantt chart to the right to reveal the column.Click on the line and drag to move it. Columns can be expanded or contracted individually to accommodate information the same way column width is adjusted in MS Excel.
Analyze your Schedule and Network Diagram
To see the network diagram, click on View, then select Network Diagram. Activities on the Critical Path are outlined in red, while noncritical path activities are outlined in blue.
Step 2: Allocate Resources
Once you have the WBS created in MS Projects, you need to assign resources to each activity. Remember only assign resources to activities, not other items on the WBS. Before you can do this, you need to create a resources sheet in MS Projects. To create a Resource sheet, click on View, Resource Sheet. Enter the Resource name, whether it is a human resource, a cost, or a material. Once this is finished, one can tie these resources to individual activities. Don’t worry about costs, as that is next week’s work.
To assign your resources to the aligned tasks in MS Project, follow the steps below.
Assign hourly resources and costs to the tasks that you have already entered.
- Choose View—Gantt Chart. Place active window on the first task.
- Click on the Double Headed icon on the upper tool bar (Assign Resources), or click Alt-F10.
- In the resource assignment window, select the appropriate resource for each activity.
- Repeat for all resources and activities according to the Resource List above.
Analyze Your Resource Allocation and Assignments
There are several methods to check for over-allocated resources.
- Click on View, Resource Sheet—Resource(s) in red color are over-allocated.
- Click on View, Resource Usage—Resource(s) in red color are over-allocated resource(s) by date.
- Click on Project, Reports. A dialog box appears, click on Assignments then Select.Then click the report for Overallocated Resources, and then Select to print or view.
- Remember with resources you need to assign how much time (by a percentage) each resource will be allocated to each activity.Simply lowering a given percentage may clear an over-allocation, but in real life this is not possible.One must come up with a better method do clear resource over-allocations.
Preview:
| Task Mode | Task Name | Duration | Start | Finish | Predecessors | Resource Names |
| Auto Scheduled | Sales and Inventory System for ABC Groceries | 47 wks | Mon 21/05/18 | Fri 12/04/19 | ||
| Auto Scheduled | Project Plan | 1.4 wks | Mon 21/05/18 | Tue 29/05/18 | ||
| Auto Scheduled | Draft project plan | 2 days | Mon 21/05/18 | Tue 22/05/18 | Project Manager | |
| Auto Scheduled | Project plan review | 5 days | Wed 23/05/18 | Tue 29/05/18 | 3 | Grocery Operations Manager, Grocery Store Manager, Grocery Owner, Project Manager |
PROJ 586 Course Project ABC Groceries Week 4 DeVry
Most projects have fixed costs to account for. These are such things as mortgages and other costs that do not change with production.Fixed costs need to be accounted for in projects. If your project has fixed costs, follow the following steps.
Step 1 – Update Microsoft Project with Fixed Cost Information
Resource Fixed Cost List Instructions Microsoft Project 2013
The following steps should be followed when setting up your project fixed costs with Microsoft Project:
- Go to the gray area at the top of the project on the Duration column and Right Click and choose Insert Column. Type in Fixed Cost and hit enter.
- Enter the fixed costs above in the fixed cost column as listed adjacent to the appropriate tasks.
Step 2 Update Microsoft Project with Variable Cost Information
Variable Resource List
Most projects have variable costs. These are costs that change with the amount of work being done. These are commonly seen as dollar per hour costs. Most of your resources will be dollar per hour costs. Follow the steps below to enter this data.
Resource Variable Cost List Instructions for Microsoft 2013
Using this information, go back into the Resource Sheet to update the hourly rate for each resource.
- Click on View. Click on the Resource Sheet icon under the Resource Views section.The resource sheet icon is the middle icon on the right of this view with two heads. Check to make sure the Type field is Work and enter the dollar amount above for the hourly rate for each resource in the Std. Rate column.
- To access various reports with cost and other information select Reports under the Project
Preview:
| Task Mode | Task Name | Fixed Cost | Duration | Start | Finish | Predecessors | Resource Names |
| Auto Scheduled | Sales and Inventory System for ABC Groceries | $0.00 | 47 wks | Mon 5/21/18 | Fri 4/12/19 |
PROJ 586 Course Project ABC Groceries Week 5 DeVry
Week 5 Course Project Deliverables
Great job planning out your project, so far!
You and your project team are well underway with planning your project, and you know that it is very important to perform risk management.
This week, there is one deliverable:
- Create risk matrix, and address how risk response plans would be addressed – 20 points
To help guide you through this deliverable, please follow the six step process of risk management found in the Lesson.
Using the Risk Matrix linked under Project Templates near the top of this page, identify five positive and five negative risks that could occur on this project, and complete the risk matrix. Write a five page essay to describe, in your own words, your risk management plan to include the risk matrix, risk responses, and how you will monitor and control these risks.
Preview:
Project is under budget. This risk occurs if the allocated project budget is not consumed after it completes. To mitigate this, the project manager must be more careful in creating the project budget. Alternatively…
PROJ 586 Course Project ABC Groceries Week 6 DeVry
Week 6 Course Project Deliverables
Wow! Your project is moving along nicely. Now let’s look at communications and meetings for your project. This week, there are two deliverables.
- Create communication plan—discuss the types of meetings that would be needed – 15 points
- Create a meeting agenda for a status or progress meeting with your team – 15 points
Please provide these two deliverables (MS Word documents).
Step 1: Using the Communication Plan template above, identify the types of meetings that will need to take place for this project.Complete the communication plan. Write a one page essay to describe, in your own words, the communication plan, and why it is important for this project.
Step 2: Write a one to two page essay on what you will do as the project manager to hold an effective progress meeting with your team members. Include your approach to prepare for the meeting, describe what you will do during the meeting, and the actions you will take after the meeting. In addition, provide a one page sample meeting agenda that you will use during this progress report meeting.
Remember, the essay report must be to a level of clarity and depth that would be readily understood by the executive management. Do support your analysis with both in-text citation and references from the textbook, The PMBOK® Guide or other juried sources. Include a cover sheet and a reference page. Use APA style format, double space, one inch margins, Times New Roman, and 12 point font size.
Preview:
The purpose of a Communications Plan is to document the key elements of a communications strategy, including
- frequency (schedule)
- method of delivery
- recipients
- format
Preview for Sales & Inventory System for ABC Groceries
| VERBAL COMMUNICATION | ||||
| WHAT | WHEN | WHERE | OWNER | ATTENDEES |
| Project status meeting | Every Thursday, from 9am – 10am- | Conference Room 123 | Project manager | Project manager
Software designers Software developers Quality testers Technical writers ABC Groceries Owner ABC Groceries Operations Manager
|
PROJ 586 Course Project ABC Groceries Week 7 DeVry
Week 7 Course Project Deliverables
Wow! Your project has been successfully planned, and you are ready to move into the performing stage! Before you do, take a closer look at how this project is fitting into the broader organizational structure, and how you see this project being structured within the organization.
This week, there are two deliverables:
- Discuss the organizational structure and how this may have helped the project – 20 points
- Discuss how you did on this project and any lessons learned for you. Self-reflection – What did you learn? – 20 points
Please provide these two deliverables (MS Word documents).
To help guide you through these deliverables, please follow the two step process on the following pages.
Step 1: Write a one to two page essay addressing the type of organizational structure you see this project operating under, and why.What are the advantages and disadvantages of this operating structure, compared to the other structures?
Step 2: Now that you have worked through this Course Project, what did you learn? Write a two page essay and describe what you learned as you went through this project. What will you take away from this course, and what will you apply to your projects or personal life?
Preview:
21 Slides with Speaker Notes
Slide 11
The high-level project assumption is that the company already has the necessary infrastructure and equipment in place. These include but are not limited to the computers, networks, and POS machines that will be needed to implement the sales and inventory system.These will…
PROJ 586 Organization Structures Assignment Week 7 DeVry
This week, you will have two deliverables to complete for the project. See the Course Project Overview for details.
Discuss the organizational structure and how this may have helped the project—20 points
Preview:
For the project |Sales and Inventory System for ABC Groceries, I choose to implement the matrix structure. Unlike a…
PROJ 586 Self-Reflection Assignment Week 7 DeVry
This week, you will have two deliverables to complete for the project. See the Course Project Overview for details.
Discuss how you did on this project and any lessons learned for you.
Self reflection—What did you learn?—20 points
Preview:
Working on the project enabled me to learn how to effectively manage projects, particularly in terms of managing the time and resources, as well as in communicating with the other people…
PROJ 586 Homework AIB Problems Week 3 DeVry
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Before starting this homework assignment, please review the AIB simulation in this week’s lesson. This simulation will provide you with an understanding of how to create a network diagram, and how to do a forward and backward pass to determine the ES, LS, EF, LF, and slack (float). You will also learn how to determine the duration of the project, and the critical path.
In this homework assignment, you will be working through four Activity In Box (AIB) problems. Using the activity, duration, and predecessor information given in this document, you should first construct a network for each project. [Each problem will have its own network.] Once you have constructed the network, please answer the corresponding questions. Once you answer the questions, please submit your responses. You do not have to submit your network diagrams, the answers to the questions are sufficient.
Problem 1
The following data were obtained from a project to create a new portable electronic.
Activity Duration Predecessors
A 5 Days —
B 6 Days —
C 8 Days —
D 4 Days A, B
E 3 Days C
F 5 Days D
G 5 Days E, F
H 9 Days D
I 12 Days G
Step 1: Construct a network diagram for the project.
Step 2: Answer the following questions. (14 points total)
- What is the scheduled completion of the project? (5 points)
- What is the critical path of the project? (4 points)
- What is the ES for activity D? (1 points)
- What is the LS for activity G? (1 points)
- What is the EF for activity B? (1 points)
- What is the LF for activity H? (1 points)
- What is the float for activity I? (1 points)
Problem 2
The following data were obtained from a project to build a pressure vessel.
Activity Duration Predecessors
A 6 weeks —
B 6 weeks —
C 5 weeks B
D 4 weeks A, C
E 5 weeks B
F 7 weeks D, E, G
G 4 weeks B
H 8 weeks F
I 5 weeks G
J 3 week I
Step 1: Construct a network diagram for the project.
Step 2: Answer the following questions. (12 points total)
- Calculate the scheduled completion time. (5 points)
- Identify the critical path. (3 points)
- What is the slack time (float) for activity A? (1 points)
- What is the slack time (float) for activity D? (1 points)
- e) What is the slack time (float) for activity E? (1 points)
- f) What is the slack time (float) for activity G? (1 points)
Problem 3
The following data were obtained from a project to design a new software package.
Activity Duration Predecessors
A 5 Days —
B 8 Days —
C 6 Days A
D 4 Days C, B
E 5 Days A
F 4 Days D, E, G
G 4 Days B, C
H 3 Day G
Step 1: Construct a network diagram for the project.
Step 2: Answer the following questions. (12 points total)
- Calculate the scheduled completion time. (5 points)
- Identify the critical path(s). (3 points)
- What is the slack time (float) for activity B? (1 points)
- What is the slack time (float) for activity D? (1 points)
- e) What is the slack time (float) for activity E? (1 points)
- f) What is the slack time (float) for activity G? (1 points)
Problem 4
The following data were obtained from an in-house MIS project.
Activity Duration Predecessors
A 5 Days —
B 8 Days —
C 5 Days A
D 4 Days B
E 5 Days B
F 3 Day C, D
G 7 Days C, D
H 6 Days E, F, G
I 9 Days E, F
Step 1: Construct a network diagram for the project.
Step 2: Answer the following questions. (12 points total)
- Calculate the scheduled completion time. (5 points)
- Identify the critical path. (3 points)
- What is the slack time (float) for activity A? (1 points)
- What is the slack time (float) for activity D? (1 points)
- What is the slack time (float) for activity E? (1 points)
- What is the slack time (float) for activity F? (1 points)
PROJ 586 Earned Value Problems Homework Week 4 DeVry
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Homework: Crashing and Earned Value Problems
In this homework assignment, you will be working through two crashing problems and four earned value problems. All the information you need is included within this Homework packet.
PROBLEM 1
Use the network diagram below and the additional information provided to answer the corresponding questions. (15 points)
- a) Give the crash cost per day per activity. (10 points)
- b) Which activities should be crashed to meet a project deadline of 10 days at minimum cost?
What is the cost impact of crashing these activities? (3 points)
- c) Find the new budget (or cost of the project). (2 points)
Homework: Crashing and Earned Value Problems
PROBLEM 2
Use the network diagram below and the additional information provided to answer the corresponding questions. (13 points)
- a) Give the crash cost per day per activity. (10 points)
- b) Which activities should be crashed to meet a project deadline of 13 days at minimum cost?
What is the cost impact of crashing these activities? (3 points)
Homework: Crashing and Earned Value Problems
PROBLEM 3 (8 points)
- a) Calculate the cost variance (CV). (2 points)
- b) Is the CV over or under budget? (2 points)
- c) Calculate the schedule variance (SV). (2 points)
- d) Is the SV ahead of or behind schedule? (2 points)
PROBLEM 4 (8 points)
- a) Calculate the cost performance index (CPI). (2 points)
- b) Is the project cost efficient or not efficient? (2 points)
- c) Calculate the schedule performance index (SPI). (2 points)
- d) Is the schedule efficient or not efficient? (2 points)
PROBLEM 5 (8 points)
- a) Calculate the cost variance (CV). (2 points)
- b) Calculate the cost performance index (CPI). (2 points)
- c) Calculate the schedule variance (SV). (2 points)
- d) Calculate the schedule performance index (SPI). (2 points)
- e) Given these data, what should a project manager do with respect to this project?
Homework: Crashing and Earned Value Problems
PROBLEM 6 (8 points)
- a) Calculate the cost variance (CV). (1 point)
- b) Calculate the cost performance index (CPI). (1 point)
- c) Calculate the schedule variance (SV). (1 point)
- d) Calculate the schedule performance index (SPI). (1 point)
- e) Explain the project performance in terms of efficiency, budget, and schedule. What should the project manager do for the project? (4 points)
PROJ 586 Risk Event Case Study Week 5 DeVry
A
There was a company (XYZ Cruise Lines) in the vacation industry that had a reservations system for their cruise operations that was designed for agents to book cruise passengers for individual bookings within five to seven minutes. This system created a competitive advantage among travel agents as they can book their clients fast from the start of the process to the payment screen. Their largest competitor had a reservation system that took approximately 15 minutes, which was a clear competitive advantage for XYZ Cruise Lines.However, the competitor had an automated process to check in customers at the pier and provided for an electronic boarding pass where the passengers would carry an identification card with a magnetic strip to allow for faster embarkation of the ship at the pier and at the ports of call. XYZ Cruise Lines was still utilizing a manual system for embarkation and utilized paper-boarding passes. Since customers tend to remember any bad experiences with the beginning (embarkation process) and the end (disembarkation process) of the trip more than during the trip, the embarkation process has caused a lot of dissatisfaction especially among those passengers who sailed with the competitor in the past. In an effort to improve the process, XYZ Cruise Lines a state-of-the=art Ship Embarkation System was being developed. This new planned system will allow the passengers to be processed faster for the embarkation process and a plastic card with a magnetic strip will be activated and utilized as the electronic boarding pass. Additionally, this same card will also be utilized as the Point of Sale purchase card creating a cashless process for the passengers to buy drinks and other extras on board the ship during the voyage. This will further XYZ as the completive leader in the industry.
This new system will have to communicate with the current reservations system via satellite connectivity. This software development project had four main components: (a) Ship Embarkation System, (b) Point of Sale System (POS), (c) Satellite Technology Utility for connectivity from the HQ’s Reservations System to the Ship, and (d) Upgrade to the existing Reservations System to generate the upload to the Ship’s Embarkation and POS systems. All components were completed by December 1st and was ready for the integration testing process so that the project can be implemented on December 15th just before the start of the busy season at which time further software project implementations are not permitted for six months due to the heavy volume impacting the Reservations System.
When it came time for the integration testing, the upgrade for the Reservations System could not be made for the test environment because the upgrade was not moved to the Quality Control environment and the software changes was still in the programmer’s work file. No other developer or anyone in IT management had access to these files. The programmer that had worked on these changes had a heart attack and was in the hospital. As a result, the Project Manager informed everyone that they were going to miss the deadline and now had to wait six more months before this project could be implemented and the Business Sponsor was furious.
The Quality Assurance Manager asked the reason for the missed deadline and when she heard the story, she asked the IT Project Manager for the Risk Management Plan. He said that they do not believe in planning for risk events because this was a negative process and they support a positive approach towards the systems development process. Since there was not a risk matrix created and the risk for the developer to have a heart attack was not considered, the project was delayed and the company lost an opportunity to improve their competitive advantage, which equaled to millions of dollars in potential future bookings.
Questions by Senior Management after reading the Quality Assurance Manager’s report included:
- What does PMI recommend about Risk Management Planning, Monitoring Risk, and Controlling Risk?
- Explain why a project manager or any stakeholder should not view risk planning for projects as a negative activity?
- Did the organization follow due diligence regarding the creation of a risk management plan, assess all major risks, and developing appropriate risk responses and a plan for monitoring and controlling risks? Explain your rationale. Should this risk event in this case been identified in the beginning? Why or why not?
- What are some contingency plans or actions that could have been taken to limit the impact of this possible risk event and other such related events such as a key team member leaving for any reason?
- What would be your recommendations for such projects in the future based upon this case?
Assignment: Management is upset that there is an occurrence of a major risk that could affect the project is a large fashion. Your job is to prepare a 5 to 8 minute presentation by preparing a Power Point Presentation with your recorded voice that reflects your research and adequately analyzing, synthesizing, and evaluating the case, which includes addressing the five questions specified above. You will need to set the voice playback (sound) and the slide transitions to automatic in PowerPoint. You may wish to convert the presentation to a MP4 video. Either you will submit the PowerPoint presentation with automatic slide transitions and sound playback, or you will submit the converted video this week. Canvas will automatically assign you two other students’ video or PowerPoint Presentation to complete a peer review in the next week. The presentation is worth 80 points and the Peer Reviews are worth 15 points.
Reminder: You should use at least two scholarly resources to validate your presentation and present all resources in a slide or frame near the end of your presentation. This listing should be in APA format.
NOTE: The case study will involve a process-orientated task by reviewing the case presentation, analyzing the data provided in the text and evolving transformation of the issues into a practical solution (Processes). The collection of data in the case information would be conducted by the student, which will be analyzed and synthesized. (Data). After analyzing and synthesizing the data, the student will use a Microphone to create narration for a slide presentation via PowerPoint with automatic transitions, Movie Maker, PowerPoint Video Tool, or other such presentation/video tools available to the student. Either the PowerPoint or resulting MP4 video will be embedded to a discussion thread for asynchronous discussion activity (Devices). Finally, a peer review of this activity will follow the submission of the presentation that provides an integral network of outsiders analyzing and evaluating the solution provided (People).
Preview:
11 Slides with Speaker Notes
Slide 4:
PMI recommends that every project should have a risk management plan where the inputs are the Project Scope Statement, Cost Management Plan, Schedule Management Plan, and….
PROJ 586 Threaded Discussions Week 1-7 DeVry
PROJ 586 Project Management and Project Selection Discussions Week 1 DeVry
How have you seen projects used in your company, organization, or personal life? What methods of project management does your company use? Do they work? Now, recognizing organizations may have a number of different needs, there are many projects to consider. How are projects selected? Why do you think it is important to evaluate potential projects before proceeding with implementation? Why is it important for an organization to select projects that align to its strategic goals? What happens when a project does NOT align with the strategies and goals?…
PROJ 586 Work Breakdown Structure and Resource Assignments Discussions Week 2 DeVry
Assume you were appointed as project manager to lead a dozen of your classmates to write up an end-of-course summary guide that would be used to update all areas of the course (i.e., discussion questions, lectures, assignments, quizzes, and exams). You plan to form sub-teams to work each of these elements, each headed by a sub-team leader. How would you set up your WBS? What are some considerations you made when you decided on this structure?…
PROJ 586 Resource Utilization Discussions Week 3 DeVry
Managing resources can be an interesting, and sometimes difficult, job. How have you managed resources on any of your projects? What do you find as the most difficult part? How have you learned to overcome these issues? If you haven’t managed a project before, have you ever been a resource on a project? If so, what are some of the techniques your manager(s) use to balance their resources? What seems to be the most effective for you?
As a project manager, you might find yourself competing for resources among other PMs within the same program. How might you, as a PM, ensure you have adequate resources when you need them in this type of environment?…
PROJ 586 Cost Planning and Earned Value Analysis Discussions Week 4 DeVry
Cost planning starts with the proposal for the project, at which time project costs are estimated. And for budgeting purposes, it is best to keep the work packages or activities small in terms of scope and duration. Once your budget is planned and allocated across your work packages, it is critical to monitor and control your project’s cost. What are some of the ways that a project manager can take these budgeting plans and track and compare them to actual data? In what sense is some cost reporting not reflective of the actual work performed? How can a project manager remedy this situation? Additionally, why is monitoring and controlling the project cost important for the success of the project? What are some key components to monitor the health of the project, as it relates to earned value? How is earned value management different than straight financial accounting? Please explain the process of performing EVM? How is it performed? What is a BCWS, BCWP, and ACWP and how are they used to determine whether or not our project is on track?…
PROJ 586 Contingency Planning Discussions Week 5 DeVry
What is contingency planning? Why is contingency planning important? Why is identifying the events that have high or most visible risks important? How is this accomplished? What is meant by, “develop strategies for recovery”? Why is this important? Can you name some other risk management tools/techniques? What is the difference between positive and negative risk? Are you aware of any other risk management tools/techniques? What are their advantages/disadvantages? Why is it important that we document our risk response plans (to include contingency plans)? What is meant by, “develop strategies for recovery”? Why is this important? Contingency plans are developed in response to identified riske. Risks can be either positive or negative. Can you explain the difference? Does contingency planning only have to be planning for things which might go wrong? Can you explain the difference between a positive and negative risk and why we might want to develop plans for a positive risk?…
PROJ 586 Project Close Out Discussions Week 6 DeVry
Why is it considered a best practice to properly close a project? What about a project that is abruptly terminated? What are some good approaches for documenting the entire project? How does this occur? What kind of reports or other ancillary monitoring attributes should be documented at project termination? Why and how is this accomplished? Which projects can most benefit from lessons learned? Why? How? Are there some projects that can be closed out and documented easier than others? Why? How? Why is it called lessons learned? Which projects can most benefit from lessons learned? Why? How? What are the project artifacts that need to be properly documented at project termination? Why? How?…
PROJ 586 Stages of Team Development Discussions Week 7 DeVry
There are many theories for the stages/phases of team development. The five-stage model is one of them. This model is only valid in a few very precise team formations scenarios. Think of a team in which you have participated (project team at work, sport team, etc.). Think back on how the team formed from the first day until the end of the project, or sporting season. Describe what took place. How did you progress into the next stage/phase of team development? Which theory of team development most applied to your example? Why?…
PROJ 586 Final Exam Project Management Systems DeVry
(TCO A) A project is a temporary endeavor undertaken to create what three things
Unique product, service, or objective
Unique project, service, or routine
Unique product, service, or result
Unique routine, service, or result
(TCO A) In a _____ organization, resources are controlled by a functional manager and the project manager used cross-functional teams to accomplish the goals of the project.
Strong Matrix
Pure Project
Functional
Weak Matrix
(TCO A) In the _____ organization structure, the project manager is responsible for the project results, whereas the functional manager is responsible for providing the resources needed to achieve the results.
Mixed-mode
Matrix
Autonomous project
Functional
(TCO H) What is the shortest phase of the project life cycle?
Initiating
Planning
Executing
Closing
(TCO H) The fundamental purpose of the post-project evaluation is to improve future projects. An important component of this evaluation is
The closure checklist
Lessons learned
The project audit
Customer satisfaction report
(TCO B) The _____ is a method used to display, in tabular form, the individuals responsible for accomplishing the work items in the WBS.
Responsibility Assignment Matrix
Resource map
OBS
WBS
(TCO D) A _____ is a predefined set of actions that will be implemented if the risk event occurs
Management proposal
Classification array
Contingency plan
Risk contingency matrix
(TCO F) The primary purpose of a _____ meeting is to identify and resolve problems.
Communications flow
Status review
Technical design review
Problem solving
(TCO F) The two most common types of project reports are _____.
Progress reports and the contract report
Weekly and monthly
Progress reports and the final report
Update-only reports and status
(TCO C) If _____ is positive, it represents the maximum amount of time that the activities on a particular path can be delayed without jeopardizing the completion of the project by its required completion time.
Total time
Free float
Total slack
Cumulative slack
(TCO A) Which of the following is not an example of a project?
Starting up a restaurant
Creating a website for a company
Raising money for a disaster-relief trip
Emptying the recycling everyday
(TCO A) The project plan is executed in the _____.
Planning phase
Initiating phase
Closing phase
Executive phase
(TCO B) The _____ is a method used to display, in tabular form, the individuals responsible for accomplishing the work items in the WBS.
Responsibility Assignment Matrix
OBS
WBS
Resource map
(TCO C) Why are activities drawn in a serial relationship on a network diagram?
The activities use different resources.
The activities are independent of each other.
From a technical standpoint, the activities must be performed in that sequence.
The order of completion doesn’t matter.
(TCO C) The statement, “Network diagrams illustrate the technical constraints among activities,” means that activities are constrained because _____.
The activities use different resources to be completed
Some activities use the same resources that may not be available
One activity cannot be started until the predecessors are finished
Each of the activities is independent from the other activities
(TCO F) Allocating total project costs for the various elements to the appropriate work packages establishes _____.
The committed costs for the work package
The anticipated expense for the work package
How to apply resources to the work package
A total budgeted cost (TBC) for each work package
(TCO F) _____ percent of the project manager’s job is communication.
Zero
Ninety
Fifty
Ten
(TCO F) It is important to use the _____ as the standard against which actual cost is compared.
Total budget
Budget at completion
Phased budget
Cumulative budget
(TCO C) Calculate the earliest finish for Task B if its predecessor, Task A, finishes on day 3 and the duration of Task B is 2 days.
Day 5
Day 3
Day 1
This cannot be calculated based upon the information given
(TCO C) The _____ time is the latest time by which a particular activity must be finished in order for the entire project to be completed by its required completion time.
Latest finish
Earliest finish
Earliest start
Latest start
(TCO H) A project audit provides an opportunity to evaluate issues and concerns to determine potential improvements. Some benefits of a project audit are
Reduce project risk, time, and cost overruns
Keep the scope of the project under control
Allow the project team to have good performance
Recommend outsourcing on other projects
(TCO B) Describe what each of the following means in project planning: what, how, who, how long, and how much.
In project planning, what refers to the objectives, goals or purpose of the project – what it aims to achieve or…
(TCO B) List the seven steps to building a WBS.
The following are the steps for creating a WBS:
List the committed deliverables.
Break…
(TCO C) A project to remodel a bathroom has the following activities. (Hint: You will need to build an AIB/AON diagram, perform a forward pass, and perform a backward pass to answer this question.)
Activity Duration Predecessors
A 2 months —
B 4 months —
C 4 months —
D 1 month A
E 5 months B
F 2 months B, C
G 1 month C
H 3 months E, F, G
I 2 months D, E
J 2 months G, H
a. What are the critical path activities? (8 points)
b. What is the project’s scheduled completion time? (8 points)
c. What is the slack or float for Activity A? Show your calculations. (8 points)
d. What is the slack or float for Activity E? Show your calculations. (8 points)
e. What is the slack or float for Activity F? Show your calculations. (8 points)
(TCO E) Describe four specific traits that should be exhibited by the project manager. Briefly outline a situation where one of these traits is lacking, and the potential effect on project team performance.
The 4 traits of a project manager are organized and efficient, honest and reliable, highly skilled communicator, and leadership abilities. The project manager must have…
(TCO C) A project to remodel a garage has the following activities. (Hint: You will need to build an AIB/AON diagram, perform a forward pass, and perform a backward pass to answer this question.)
Activity Duration Predecessors
A 4 months —
B 3 months —
C 3 months —
D 5 months C
E 3 months A, B
F 3 months B, C
G 3 months E, F
H 4 months D, F
I 5 months G
J 2 months H
- What are the critical path activities? (8 points)
- What is the project’s scheduled completion time? (8 points)
- What is the slack or float for Activity C? Show your calculations. (8 points)
- What is the slack or float for Activity D? Show your calculations. (8 points)
- What is the slack or float for Activity F? Show your calculations. (8 points)
(TCO D) A firm hosts data-mining servers and performs data mining for other companies that do not desire the costs of hardware, software, or expertise to data mine their data. The firm is planning to roll out faster data-mining software that will reduce the time needed to sift through customers’ data by a fraction of the present time.
Part 1: List and discuss the six steps in risk management for the new data-mining project. (17.5 points)
Part 2: Describe a positive and negative risk event, the consequences, and the risk-response plans for the data-mining software project. (17.5 points)
The steps in risk management for the data mining project are:
Plan the risk management
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PROJ 586 Entire Course DeVry
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